WindowCleaningChecklist

In addition to the checklist below, we will proactively communicate and report any breakages, unusual conditions, or other maintenance-related issues to the office/building manager. This ensures that any problems are addressed in a timely and organised manner. We will also monitor lighting throughout the premises, promptly replacing any non-working bulbs as needed or as permitted by office/building policies. Additionally, we will monitor stock levels and report to the manager as necessary. By staying on top of these tasks and maintaining open lines of communication, we aim to maintain a safe, efficient, and well-maintained environment

Reception Area

Daily Tasks

      • Dust and wipe down all surfaces: Clean all flat surfaces like desks, counters, and shelves to remove dust and maintain cleanliness.
      • Clean and disinfect high-touch areas:Clean keyboards, phones, door handles, light switches, and other frequently touched surfaces to reduce germ spread.
      • Wipe down any display stands: Clean brochures, magazines, or display materials to ensure they are dust-free.
      • Dust and clean office equipment (e.g., printers, fax machines, copiers): Exterior surfaces to remove dust, fingerprints, and grime.
      • Clean communal areas: Regularly sanitise areas like coffee machines or water coolers to ensure hygiene.
      • Clean glass and mirrors: Spot clean glass and mirrors to remove finger marks and smudges.
      • Wipe down seating: Maintain cleanliness and comfort by cleaning chairs, couches, and benches in the reception area.
      • Vacuum or spot clean upholstery: Maintain cleanliness of upholstered furniture by spot cleaning or vacuuming.
      • Ensure materials are neat: Make sure promotional brochures or materials are neatly arranged.
      • Ensure seating is inviting: Ensure that seating areas are tidy and comfortable for guests.
      • Empty waste bins and recyclables: Keep waste disposal bins clean and remove trash and recyclables to avoid clutter.
      • Vacuum or sweep the floor: Regularly vacuum or sweep to keep floors clean from dust and debris.
      • Mop the floor: Mop floors with appropriate cleaning solutions to maintain cleanliness.

Weekly Tasks

      • Vacuum corners and hard-to-reach surfaces: Clean dust and debris from corners, under furniture, and other areas that are difficult to reach with regular cleaning.
      • Wipe down plants and other decorative items: Dust and clean decorative items, such as plants, artwork, and figurines, to maintain a tidy and fresh appearance.
      • Dust and wipe ledges, windowsills, and skirting boards:  Remove accumulated dust and maintain a clean appearance.

Monthly Tasks

      • Dust and wipe ceiling lights (if accessible) and dust the tops of picture frames: Clean dust from ceiling lights and light fixtures (where accessible), and remove dust from the tops of picture frames to maintain cleanliness and prevent build-up.
      •  Clean the entrance glass door thoroughly:Use a squeegee to clean the glass inside and outside.

Quarterly Tasks

      • Clean window blinds and shades to remove dust build-up: Dust and clean window blinds and shades to prevent dust accumulation and maintain a fresh appearance.

 Yearly / As Required Tasks

      • Steam clean carpets and upholstery, and deep clean hard floors: Use steam cleaning to remove dirt, stains, and allergens from carpets and upholstered furniture for a deep clean. Scrub hard floors to remove dirt, stains, and grime for a fresh, clean environment.

General Office Areas

 Daily Tasks

      • Dust all surfaces: Clean desks, shelves, and other surfaces to remove dust that accumulates throughout the day.
      • Clean and disinfect high-touch areas: Disinfect door handles, phones, light switches, and other shared items to reduce the spread of germs.
      • Disinfect workstations: Sanitise desks and workstations, especially areas that are frequently used.
      • Spot clean glass surfaces: Spot clean windows, partation glasses, mirrors, and glass doors to remove fingerprints and smudges.
      • Spot clean spills: Address any stains or spills on carpets or upholstery immediately to avoid lasting damage.
      • Empty trash bins/recyclables and replace the bin liners.: Empty trash bins to keep the office environment clean and prevent odors.
      • Vacuum carpets: Keep carpeted areas free of dust, dirt, and debris.
      • Sweep and mop hard floors: Clean hard flooring surfaces to maintain hygiene and cleanliness.

Weekly Tasks

      • Dust and wipe furniture: Thoroughly clean behind desks and other hard-to-reach places where dust tends to accumulate.
      • Dust computer monitors and phones: Clean electronic devices like monitors and phones to keep them dust-free external parts.
      • Vacuum office chairs and fabric-covered seating: Clean chairs and any other fabric-covered seating to maintain a tidy and fresh environment.
      • Vacuum corners and hard-to-reach surfaces: Ensure dust in corners or under furniture is removed.
      • Dust and wipe ledges, windowsills, and skirting boards:  Remove accumulated dust and maintain a clean appearance.

Monthly Tasks

      • Clean behind and under furniture: Clean hard-to-reach spaces behind desks, chairs, and other office furniture.
      • Dust and clean light fixtures: Dust and clean ceiling lights and other fixtures that can collect dust.

Quarterly Tasks

      • Dust and clean HVAC vents: Inspect and clean HVAC vents and air ducts to ensure proper air circulation.
      • Deep clean window blinds and shades: Dust or wash blinds and shades to keep them free from dust build-up.

  Yearly / As Required Tasks

      • Deep clean carpet and office upholstery: Perform a steam cleaning for upholstered furniture and carpet.
      • Clean partition glass and windows thoroughly: Use a squeegee to clean the glass inside and outside (if accessable).

Kitchen/Break Room

Daily Tasks

      • Wipe down countertops and tables: Clean kitchen surfaces where food is prepared or eaten.
      • Clean and sanitise sinks: Wash and disinfect sinks where dishes are cleaned.
      • Wash dishes: Ensure dishes are washed, dried, and put away.
      • Clean and disinfect high-touch areas such as fridge handles, drawer handles, door handles, light switches, and cupboard handles: Clean the exterior of cupboards and disinfect handles including fridge handle to keep them hygienic.
      • Clean appliances: Clean microwaves, fridges, and coffee machines to maintain hygiene.
      • Wipe marks from walls: Remove any visible stains from the walls around bins or cooking areas.
      • Empty trash and recycling bins: Empty bins to avoid smells and mess in the kitchen area.
      • Vacuum and mop hard floors: Clean kitchen floors daily to avoid spills or food debris.

Weekly Tasks

      • Clean out the fridge: Remove any expired or unlabelled food to keep the fridge clean.
      • Deep clean coffee machines: Clean and descale coffee machines to ensure they function properly.
      • Deep clean kitchen sink: Use approved chemicals to restore shine to the kitchen sink.

Monthly Tasks

      • Deep clean appliances: Perform a more thorough cleaning inside appliances (oven, microwave, fridge, etc.).
      • Deep clean garbage bin internally: Thoroughly clean the inside of garbage bins by scrubbing away stains, odors, and residue, using disinfectant to ensure hygiene and prevent unpleasant smells.

 Quarterly Tasks

      • Clean exhaust fans: Clean kitchen exhaust systems to maintain air quality.

   Yearly / As Required Tasks

      • Conduct Deep Cleaning of Kitchen: Clean the interior of cupboards, shelves, and drawers, and perform a deep clean of the freezer.

Conference/Meeting Rooms

Daily Tasks

      • Clean and disinfect tables and other furniture: Wipe down and sanitise all surfaces to remove dust, fingerprints, and stains
      • Disinfect high-touch areas: Clean door handles, remote controls, light switches, and shared technology (e.g., projectors, conference phones).
      • Clean and organise whiteboards: Wipe down used boards and ensure markers and erasers are available.
      • Check and refill supplies: Ensure tissues, hand sanitisers, and cleaning wipes are available.
      • Empty trash bins: Dispose of waste and replace liners as needed.
      • Vacuum or sweep floors: Ensure floors are free of dust and debris.
      • Arrange chairs and equipment: Ensure seating and necessary equipment are in order.

Weekly Tasks

      • Dust and clean decorative items: Wipe down artwork, plant pots, and other decorative elements.
      • Vacuum corners and hard-to-reach surfaces: Remove dust from corners, under tables, and behind furniture.
      • Vacuum fabric chairs thoroughly: Remove dust and debris to maintain cleanliness and air quality.

Monthly Tasks

      • Dust ceiling fixtures: Clean light fixtures and ceiling fans where accessible.
      • Clean behind and under furniture: Remove dust and debris from hard-to-reach places.

Quarterly Tasks

      • Clean window blinds and shades: Remove dust buildup to maintain a professional appearance.

        Yearly / As Required Tasks

      • Deep clean carpets and upholstery: Use steam cleaning for fabric-covered furniture and carpets.
      • Clean and polish wood surfaces: Apply appropriate cleaners to maintain wooden tables and fixtures.

Wellness/Relaxation Rooms

Daily Tasks

      • Disinfect high-touch areas: Focus on doorknobs, light switches, and shared items.
      • Wipe down furniture and surfaces: Clean massage chairs, tables, lounge furniture, and any other hard surfaces.
      • Replenish wellness supplies: Ensure tissues, hand sanitisers, and relaxation materials are available.
      • Empty trash bins: Remove waste and replace liners.
      • Vacuum and mop floors: Keep the area fresh and clean.

Weekly Tasks

      • Vacuum corners and hard-to-reach surfaces: Clean dust and debris from corners, under furniture, and other areas that are difficult to reach with regular cleaning.
      • Wipe down plants and other decorative items: Dust and clean decorative items, such as plants, artwork, and figurines, to maintain a tidy and fresh appearance.
      • Dust and wipe ledges, windowsills, and skirting boards:  Remove accumulated dust and maintain a clean appearance.

Monthly Tasks

      • Dust ceiling fixtures: Clean light fixtures and ceiling fans where accessible.
      • Clean behind and under furniture: Remove dust and debris from hard-to-reach places.

Quarterly Tasks

      • Dust and clean HVAC vents: Inspect and clean HVAC vents and air ducts to ensure proper air circulation.
      • Deep clean window blinds and shades: Dust or wash blinds and shades to keep them free from dust build-up.

 Yearly / As Required Tasks

      • Deep clean upholstery and carpets: Ensure a thorough, hygienic refresh of the space.

Storage Rooms

Weekly Tasks

      • Organise storage shelves: Ensure items are neatly arranged and accessible.
      • Dust shelves and containers: Remove dust accumulation from storage surfaces.
      • Check for expired or unused items: Dispose of outdated supplies or equipment.
      • Sweep and mop floors: Keep storage areas clean and free from debris.

Monthly Tasks

      • Declutter unnecessary items: Remove old or unneeded supplies.

Quarterly Tasks

      • Deep clean storage shelves and bins: Wipe down and disinfect shelves and storage containers.
      • Inspect for pests: Check for signs of pests and take necessary action.

Yearly / As Required Tasks

      • Conduct a full inventory check: Audit stored items and restock as needed.
      • Perform a deep cleaning of entire storage area: Clean walls, floors, and shelving thoroughly.

Hallways and Corridors

Daily Tasks

      • Wipe down and disinfect high-touch surfaces (e.g:handrail) To ensure all areas prone to contact are disinfected regularly.
      • Sweep and mop floors: Keep high-traffic areas clean and free of dirt.
      • Wipe down doors and light switches: Disinfect high-touch areas.
      • Check for spills or hazards: Address immediately to ensure safety.

Weekly Tasks

      • Dust walls and baseboards: Prevent dust buildup along hallways.
      • Clean and polish any glass partitions: Remove smudges and fingerprints.

Monthly Tasks

      • Inspect and clean air vents: Remove dust and debris from ventilation systems.

Yearly / As Required Tasks

      • Deep clean carpets & hard floor: Use professional cleaning for hallway carpets. Use appropriate cleaning methods for tile, carpet, or hardwood floors.

Restrooms

Daily Tasks

      • Clean and disinfect sinks, faucets, and countertops: Clean and disinfect these surfaces to maintain cleanliness.
      • Clean and Sanitise restroom doors: Disinfect door handles and push plates for hygiene.
      • Wipe down mirrors: Clean mirrors to remove smudges and maintain a tidy look.
      • Dust and clean: Toilet roll holders, the top of the paper towel holder, and any flat surface top, spot clean walls and surroundings
      • Disinfect toilets and urinals: Clean and disinfect toilet seats, bowl and urinals to ensure sanitation.
      • Replenish supplies: Ensure soap, toilet paper, and paper towels are stocked.
      • Empty trash bins: Dispose of trash and replace liners in the restroom bins.
      • Sweep and mop floors:  Clean and sanitse restroom floors to maintain hygiene.

Weekly Tasks

      • Check air fresheners: Refill or replace air fresheners to keep the restroom smelling fresh.
      • Replace urinal pads: Ensure that urinal pads are changed to prevent odors.
      • Clean under, beside the toilet bowl and the surrounding walls – Ensure a clean appearance at all times.

Monthly Tasks

      • Clean air vents: Check and clean air vents to prevent dust or mold build-up.
      • Clean walls and partitions: Disinfect restroom walls and partitions where germs can accumulate.

Quarterly Tasks

      • Deep clean grout lines: Thoroughly clean grout between tiles in floors and walls to maintain cleanliness.

Yearly / As Required Tasks

      • Deep clean walls, partitions, and floor: Thoroughly clean and disinfect walls, partitions, and floors to remove stains, grime, and soap scum, ensuring a fresh and hygienic restroom.

Lifts & Elevators (if Applicable)

Daily Tasks

      • Wipe down and sanitise elevator buttons and handrails, control panels and keypads: Disinfect high-touch areas like buttons and handrails.
      • Clean and polish elevator doors, walls and mirrors: Ensure elevators are clean, including mirrors and doors.
      • Vacuum and mop elevator floors: Clean elevator floors to maintain hygiene.

Weekly Tasks

      • Dust and clean light fixtures inside lifts: Keep lighting fixtures free of dust.

Monthly Tasks

      • Inspect and clean elevator ventilation panels: Ensure that elevator ventilation systems are working and free from dust.
      • Clean Tracks – Perform deep clean of tracks to remove dust and dirt

Quarterly Tasks

      • Deep clean and polish all surfaces: Perform a deep clean of all surfaces within the elevator, including doors (inside and outside panel), walls, and floors.

Yearly / As Required Tasks

      • Inspect for stains, rust, or grime buildup: on stainless steel or metal surfaces, and treat them appropriately.

Outdoor Areas (if applicable)

Daily Tasks

      • Sweep pathways and entrances: Keep entryways clear of debris, maintain nice clean environment
      • Empty outdoor trash bins and replace bin liners: Ensure waste is regularly removed.
      • Clean and disinfect outdoor seating areas: Wipe down benches and tables.

Weekly Tasks

      • Remove cobwebs: Remove cobwebs from corners and lights

Monthly Tasks

      • Check outdoor lighting: Ensure lights are working properly.

 Yearly / As Required Tasks

      • Deep clean exterior walls and signage: Maintain the building’s appearance.
      • Inspect and repair outdoor furniture: Ensure seating and structures are in good condition.
      • Power wash walkways: Remove dirt and grime buildup.

 

IT/Server Rooms (if Applicable)

Weekly Tasks

      • Dust and wipe server racks: Keep equipment clean and dust-free.
      • Check and empty trash bins: Remove waste from the area.

Monthly Tasks

      • Clean floors and vents: Remove dust from floors and vents to prevent overheating.

Yearly / As Required Tasks

      • Conduct deep cleaning: Perform a full cleaning of all surfaces and remove accumulated dust.