Entrance & Reception Area

Daily Tasks

      • Dust and wipe down all surfaces: Clean all flat surfaces like desks, counters, and shelves to remove dust and maintain cleanliness.
      • Clean and disinfect high-touch areas:Clean keyboards, phones, door handles, light switches, and other frequently touched surfaces to reduce germ spread.
      • Wipe down any display stands: Clean brochures, magazines, or display materials to ensure they are dust-free.
      • Dust and clean office equipment (e.g., printers, fax machines, copiers): Exterior surfaces to remove dust, fingerprints, and grime.
      • Clean communal areas: Regularly sanitise areas like coffee machines or water coolers to ensure hygiene.
      • Clean glass and mirrors: Spot clean glass and mirrors to remove finger marks and smudges.
      • Wipe down seating: Maintain cleanliness and comfort by cleaning chairs, couches, and benches in the reception area.
      • Vacuum or spot clean upholstery: Maintain cleanliness of upholstered furniture by spot cleaning or vacuuming.
      • Ensure materials are neat: Make sure promotional brochures or materials are neatly arranged.
      • Ensure seating is inviting: Ensure that seating areas are tidy and comfortable for guests.
      • Empty waste bins and recyclables: Keep waste disposal bins clean and remove trash and recyclables to avoid clutter.
      • Vacuum or sweep the floor: Regularly vacuum or sweep to keep floors clean from dust and debris.
      • Mop the floor: Mop floors with appropriate cleaning solutions to maintain cleanliness.

Weekly Tasks

      • Vacuum corners and hard-to-reach surfaces: Clean dust and debris from corners, under furniture, and other areas that are difficult to reach with regular cleaning.
      • Wipe down plants and other decorative items: Dust and clean decorative items, such as plants, artwork, and figurines, to maintain a tidy and fresh appearance.
      • Dust and wipe ledges, windowsills, and skirting boards:  Remove accumulated dust and maintain a clean appearance.

Monthly Tasks

      • Dust and wipe ceiling lights (if accessible) and dust the tops of picture frames: Clean dust from ceiling lights and light fixtures (where accessible), and remove dust from the tops of picture frames to maintain cleanliness and prevent build-up.
      •  Clean the entrance glass door thoroughly:Use a squeegee to clean the glass inside and outside.

Quarterly Tasks

      • Clean window blinds and shades to remove dust build-up: Dust and clean window blinds and shades to prevent dust accumulation and maintain a fresh appearance.

 Yearly / As Required Tasks

      • Steam clean carpets and upholstery, and deep clean hard floors: Use steam cleaning to remove dirt, stains, and allergens from carpets and upholstered furniture for a deep clean. Scrub hard floors to remove dirt, stains, and grime for a fresh, clean environment.

General Office Areas

 Daily Tasks

      • Dust all surfaces: Clean desks, shelves, and other surfaces to remove dust that accumulates throughout the day.
      • Clean and disinfect high-touch areas: Disinfect door handles, phones, light switches, and other shared items to reduce the spread of germs.
      • Disinfect workstations: Sanitise desks and workstations, especially areas that are frequently used.
      • Spot clean glass surfaces: Spot clean windows, partation glasses, mirrors, and glass doors to remove fingerprints and smudges.
      • Spot clean spills: Address any stains or spills on carpets or upholstery immediately to avoid lasting damage.
      • Empty trash bins/recyclables and replace the bin liners.: Empty trash bins to keep the office environment clean and prevent odors.
      • Vacuum carpets: Keep carpeted areas free of dust, dirt, and debris.
      • Sweep and mop hard floors: Clean hard flooring surfaces to maintain hygiene and cleanliness.

Weekly Tasks

      • Dust and wipe furniture: Thoroughly clean behind desks and other hard-to-reach places where dust tends to accumulate.
      • Dust computer monitors and phones: Clean electronic devices like monitors and phones to keep them dust-free external parts.
      • Vacuum office chairs and fabric-covered seating: Clean chairs and any other fabric-covered seating to maintain a tidy and fresh environment.
      • Vacuum corners and hard-to-reach surfaces: Ensure dust in corners or under furniture is removed.
      • Dust and wipe ledges, windowsills, and skirting boards:  Remove accumulated dust and maintain a clean appearance.

Monthly Tasks

      • Clean behind and under furniture: Clean hard-to-reach spaces behind desks, chairs, and other office furniture.
      • Dust and clean light fixtures: Dust and clean ceiling lights and other fixtures that can collect dust.

Quarterly Tasks

      • Dust and clean HVAC vents: Inspect and clean HVAC vents and air ducts to ensure proper air circulation.
      • Deep clean window blinds and shades: Dust or wash blinds and shades to keep them free from dust build-up.

  Yearly / As Required Tasks

      • Deep clean carpet and office upholstery: Perform a steam cleaning for upholstered furniture and carpet.
      • Clean partition glass and windows thoroughly: Use a squeegee to clean the glass inside and outside (if accessable).

Kitchen/Break Room

Daily Tasks

      • Wipe down countertops and tables: Clean kitchen surfaces where food is prepared or eaten.
      • Clean and sanitise sinks: Wash and disinfect sinks where dishes are cleaned.
      • Wash dishes: Ensure dishes are washed, dried, and put away.
      • Clean and disinfect high-touch areas such as fridge handles, drawer handles, door handles, light switches, and cupboard handles: Clean the exterior of cupboards and disinfect handles including fridge handle to keep them hygienic.
      • Clean appliances: Clean microwaves, fridges, and coffee machines to maintain hygiene.
      • Wipe marks from walls: Remove any visible stains from the walls around bins or cooking areas.
      • Empty trash and recycling bins: Empty bins to avoid smells and mess in the kitchen area.
      • Vacuum and mop hard floors: Clean kitchen floors daily to avoid spills or food debris.

Weekly Tasks

      • Clean out the fridge: Remove any expired or unlabelled food to keep the fridge clean.
      • Deep clean coffee machines: Clean and descale coffee machines to ensure they function properly.
      • Deep clean kitchen sink: Use approved chemicals to restore shine to the kitchen sink.

Monthly Tasks

      • Deep clean appliances: Perform a more thorough cleaning inside appliances (oven, microwave, fridge, etc.).
      • Deep clean garbage bin internally: Thoroughly clean the inside of garbage bins by scrubbing away stains, odors, and residue, using disinfectant to ensure hygiene and prevent unpleasant smells.

 Quarterly Tasks

      • Clean exhaust fans: Clean kitchen exhaust systems to maintain air quality.

   Yearly / As Required Tasks

      • Conduct Deep Cleaning of Kitchen: Clean the interior of cupboards, shelves, and drawers, and perform a deep clean of the freezer.

Conference/Meeting Rooms

Daily Tasks

      • Clean and disinfect tables and other furniture: Wipe down and sanitise all surfaces to remove dust, fingerprints, and stains
      • Disinfect high-touch areas: Clean door handles, remote controls, light switches, and shared technology (e.g., projectors, conference phones).
      • Clean and organise whiteboards: Wipe down used boards and ensure markers and erasers are available.
      • Check and refill supplies: Ensure tissues, hand sanitisers, and cleaning wipes are available.
      • Empty trash bins: Dispose of waste and replace liners as needed.
      • Vacuum or sweep floors: Ensure floors are free of dust and debris.
      • Arrange chairs and equipment: Ensure seating and necessary equipment are in order.

Weekly Tasks

      • Dust and clean decorative items: Wipe down artwork, plant pots, and other decorative elements.
      • Vacuum corners and hard-to-reach surfaces: Remove dust from corners, under tables, and behind furniture.
      • Vacuum fabric chairs thoroughly: Remove dust and debris to maintain cleanliness and air quality.

Monthly Tasks

      • Dust ceiling fixtures: Clean light fixtures and ceiling fans where accessible.
      • Clean behind and under furniture: Remove dust and debris from hard-to-reach places.

Quarterly Tasks

      • Clean window blinds and shades: Remove dust buildup to maintain a professional appearance.

        Yearly / As Required Tasks

      • Deep clean carpets and upholstery: Use steam cleaning for fabric-covered furniture and carpets.
      • Clean and polish wood surfaces: Apply appropriate cleaners to maintain wooden tables and fixtures.

Wellness/Relaxation Rooms

Daily Tasks

      • Disinfect high-touch areas: Focus on doorknobs, light switches, and shared items.
      • Wipe down furniture and surfaces: Clean massage chairs, tables, lounge furniture, and any other hard surfaces.
      • Replenish wellness supplies: Ensure tissues, hand sanitisers, and relaxation materials are available.
      • Empty trash bins: Remove waste and replace liners.
      • Vacuum and mop floors: Keep the area fresh and clean.

Weekly Tasks

      • Vacuum corners and hard-to-reach surfaces: Clean dust and debris from corners, under furniture, and other areas that are difficult to reach with regular cleaning.
      • Wipe down plants and other decorative items: Dust and clean decorative items, such as plants, artwork, and figurines, to maintain a tidy and fresh appearance.
      • Dust and wipe ledges, windowsills, and skirting boards:  Remove accumulated dust and maintain a clean appearance.

Monthly Tasks

      • Dust ceiling fixtures: Clean light fixtures and ceiling fans where accessible.
      • Clean behind and under furniture: Remove dust and debris from hard-to-reach places.

Quarterly Tasks

      • Dust and clean HVAC vents: Inspect and clean HVAC vents and air ducts to ensure proper air circulation.
      • Deep clean window blinds and shades: Dust or wash blinds and shades to keep them free from dust build-up.

 Yearly / As Required Tasks

      • Deep clean upholstery and carpets: Ensure a thorough, hygienic refresh of the space.

Storage Rooms

Weekly Tasks

      • Organise storage shelves: Ensure items are neatly arranged and accessible.
      • Dust shelves and containers: Remove dust accumulation from storage surfaces.
      • Check for expired or unused items: Dispose of outdated supplies or equipment.
      • Sweep and mop floors: Keep storage areas clean and free from debris.

Monthly Tasks

      • Declutter unnecessary items: Remove old or unneeded supplies.

Quarterly Tasks

      • Deep clean storage shelves and bins: Wipe down and disinfect shelves and storage containers.
      • Inspect for pests: Check for signs of pests and take necessary action.

Yearly / As Required Tasks

      • Conduct a full inventory check: Audit stored items and restock as needed.
      • Perform a deep cleaning of entire storage area: Clean walls, floors, and shelving thoroughly.

Hallways and Corridors

Daily Tasks

      • Wipe down and disinfect high-touch surfaces (e.g:handrail) To ensure all areas prone to contact are disinfected regularly.
      • Sweep and mop floors: Keep high-traffic areas clean and free of dirt.
      • Wipe down doors and light switches: Disinfect high-touch areas.
      • Check for spills or hazards: Address immediately to ensure safety.

Weekly Tasks

      • Dust walls and baseboards: Prevent dust buildup along hallways.
      • Clean and polish any glass partitions: Remove smudges and fingerprints.

Monthly Tasks

      • Inspect and clean air vents: Remove dust and debris from ventilation systems.

Yearly / As Required Tasks

      • Deep clean carpets & hard floor: Use professional cleaning for hallway carpets. Use appropriate cleaning methods for tile, carpet, or hardwood floors.

Restrooms

Daily Tasks

      • Clean and disinfect sinks, faucets, and countertops: Clean and disinfect these surfaces to maintain cleanliness.
      • Clean and Sanitise restroom doors: Disinfect door handles and push plates for hygiene.
      • Wipe down mirrors: Clean mirrors to remove smudges and maintain a tidy look.
      • Dust and clean: Toilet roll holders, the top of the paper towel holder, and any flat surface top, spot clean walls and surroundings
      • Disinfect toilets and urinals: Clean and disinfect toilet seats, bowl and urinals to ensure sanitation.
      • Replenish supplies: Ensure soap, toilet paper, and paper towels are stocked.
      • Empty trash bins: Dispose of trash and replace liners in the restroom bins.
      • Sweep and mop floors:  Clean and sanitse restroom floors to maintain hygiene.

Weekly Tasks

      • Check air fresheners: Refill or replace air fresheners to keep the restroom smelling fresh.
      • Replace urinal pads: Ensure that urinal pads are changed to prevent odors.
      • Clean under, beside the toilet bowl and the surrounding walls – Ensure a clean appearance at all times.

Monthly Tasks

      • Clean air vents: Check and clean air vents to prevent dust or mold build-up.
      • Clean walls and partitions: Disinfect restroom walls and partitions where germs can accumulate.

Quarterly Tasks

      • Deep clean grout lines: Thoroughly clean grout between tiles in floors and walls to maintain cleanliness.

Yearly / As Required Tasks

      • Deep clean walls, partitions, and floor: Thoroughly clean and disinfect walls, partitions, and floors to remove stains, grime, and soap scum, ensuring a fresh and hygienic restroom.

Lifts & Elevators (if applicable)

Daily Tasks

      • Wipe down and sanitise elevator buttons and handrails, control panels and keypads: Disinfect high-touch areas like buttons and handrails.
      • Clean and polish elevator doors, walls and mirrors: Ensure elevators are clean, including mirrors and doors.
      • Vacuum and mop elevator floors: Clean elevator floors to maintain hygiene.

Weekly Tasks

      • Dust and clean light fixtures inside lifts: Keep lighting fixtures free of dust.

Monthly Tasks

      • Inspect and clean elevator ventilation panels: Ensure that elevator ventilation systems are working and free from dust.
      • Clean Tracks – Perform deep clean of tracks to remove dust and dirt

Quarterly Tasks

      • Deep clean and polish all surfaces: Perform a deep clean of all surfaces within the elevator, including doors (inside and outside panel), walls, and floors.

Yearly / As Required Tasks

      • Inspect for stains, rust, or grime buildup: on stainless steel or metal surfaces, and treat them appropriately.

Outdoor Areas (if applicable)

Daily Tasks

      • Sweep pathways and entrances: Keep entryways clear of debris, maintain nice clean environment
      • Empty outdoor trash bins and replace bin liners: Ensure waste is regularly removed.
      • Clean and disinfect outdoor seating areas: Wipe down benches and tables.

Weekly Tasks

      • Remove cobwebs: Remove cobwebs from corners and lights

Monthly Tasks

      • Check outdoor lighting: Ensure lights are working properly.

 Yearly / As Required Tasks

      • Deep clean exterior walls and signage: Maintain the building’s appearance.
      • Inspect and repair outdoor furniture: Ensure seating and structures are in good condition.
      • Power wash walkways: Remove dirt and grime buildup.

 

IT/Server Rooms (if applicable)

Weekly Tasks

      • Dust and wipe server racks: Keep equipment clean and dust-free.
      • Check and empty trash bins: Remove waste from the area.

Monthly Tasks

      • Clean floors and vents: Remove dust from floors and vents to prevent overheating.

Yearly / As Required Tasks

      • Conduct deep cleaning: Perform a full cleaning of all surfaces and remove accumulated dust.

Car Park & Driveways (If applicable)

Daily Tasks

        • Remove litter, leaves, and loose debris: Keep the car park clean by removing trash or debris that may accumulate.
        • Empty waste bins and replace liners: Ensure all bins are emptied and sanitized regularly.

Weekly Tasks

        • Sweep the car park area, including parking bays and walkways: Sweep to ensure there is no dirt, leaves, or litter in the parking area.
        • Remove cobwebs from corners and pillars: Check parking areas for cobwebs and remove them.
        • Clean signage, directional boards, and parking markers: Ensure that all signage and parking indicators are clean and legible. Sweep to remove build up dust.

Monthly Tasks

        • Inspect and clean all drainage areas: Ensure drainage systems are free of debris and functioning properly.

Quarterly Tasks

        • Clean driveway grates: Remove leaves and other debris from the grates by removing the cover.

Yearly / As Required Tasks

        • High-pressure wash concrete floors and remove tire marks and oil stains: Use a pressure washer to clean the car park and remove stubborn tire marks.

∗∗Key Considerations∗∗

Hygiene Protocols: We use environmentally-friendly commercial-grade disinfectants for all cleaning tasks, with a focus on high-touch areas like desks, keyboards, and door handles to maintain a clean and safe workspace.
Waste Disposal: We ensure all office waste, including paper and recyclables, are disposed of correctly. Confidential documents are shredded before disposal to maintain privacy and security.
Communication: We proactively report any maintenance issues, breakages, or unusual conditions to the office manager or facility supervisor to ensure prompt resolution.
Stock Monitoring:We regularly monitor and restock essential cleaning supplies, including paper towels, toilet paper, and trash bags, to ensure a continuous, seamless cleaning service.

By staying on top of these tasks and maintaining open lines of communication, we aim to ensure a clean, organised, and productive work environment. A well-maintained office not only promotes a positive atmosphere but also supports the health and efficiency of your staff, helping them to perform at their best.