QUOTATION

Quote Number: OCQ-145

Date: 28/07/2022 | Valid Until: 28/10/2022

Prepared for: Rosehill College

Prepared by: Jason Penistone

SAFETY

QUALITY

INTEGRITY

ACCOUNTABILITY

Your Details

  • Name: Dianna Rohin
  • Company: Rosehill College
  • Address: D206/81-86 Courallie Avenue
  • Phone: +61421879626
  • Email: LOK.COM.AU@GMAIL.COM

8 Reasons why Rosehill College and Xlent Cleaning are the perfect match.

We are very pleased to present this quotation for your consideration. Listed below are some of the many ways we believe Xlent Cleaning can support Rosehill College achieve their goals, through a clean and organised work environment.

Project & Requirements

Project Scope : Office cleaning 

Number of Sites: one 

Days of Cleaning: Mondays and Thursdays. After-hours from 6pm onwards


Requirements and Concerns: Had a great discussion with jane. Regarding security and privacy, we have a stringent process of employment that covers all the relevant checks such as police, reference, and suitability to our company standards. Beyond that, we have an induction and training program that aligns any recruit to our standards and protocols. We will only have our most senior cleaning staff member assigned the duties, considering the sensitive nature of the cleaning. The person will be instructed to clean around and not handle any left paperwork on the desk. In addition, we would recommend for your part that you keep the desk clear to maximise privacy, cleanliness, and sanitation.

"Consistency in quality is our baseline.  Every. Single. Time. Not just to impress you for the first couple of months."

Pricing & Budget

S.NDESCRIPTIONPRICE PER WEEKPRICE PER YEAR
1.Regular office cleaning services as per the scope of work below. $455 + GST $23660 + GST
2.Once-off deep office cleaning & external and internal windows cleaning.$280 +GSTN/A

1) Quotation Terms and Conditions

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2) Service Guarantee

 

-The price includes labour, chemicals, cleaning equipment, and tools.

-This price is fixed for a year, and this is to increase 5% on each rollover.

-No service on public holidays. If a public holiday falls on the day of cleaning, then cleaning will be done the following day.

-Client is to provide all the toilet supplies

Our free offers for Rosehill College

S.NFREE SERVICE - WE COVER ALL ASPECTS OF CLEANINGRREQUENCY MARKET VALUE OF THIS OFFER
1.Bathroom and kitchen spring cleaning (bathrooms walls from ceiling to the bottom and kitchen deep cleaning-inside cupboards, drawers behind fridges) Yearly$300
2.Free deep carpet cleaningYearly$800

Scope of Works

KITCHEN

S.NTASKS FREQUENCYREMARKS
1.Clean and disinfect benchtops, sinks, fridge handles, drawers
handle, door handles light switches
Daily
2. Clean/ disinfect the microwave oven inside and outside. Other
kitchen appliances- outside
Daily
3. Clean and disinfect the dining table, wipe down chairs, Clean kitchen cabinet doors Daily
4Spot clean marks on walls and surroundsAs Required
5Empty garbage bins and replace bin liners-including recycleables Daily
6Vacuum/sweep and mop the floorDaily
7Clean and disinfect garbage bins (inside)As RequiredIdeally,
every
fortnight

 

ENTRANCE RECEPTION, & OFFICES

S.NTASKSFREQUENCYREMARKS
1.Clean and disinfects every door handles , spot clean entrance glassDaily
2.Clean and disinfects every door handles , spot clean entrance glassDaily
3.Dust reception areas furniture, fittings, and fixturesDaily
4.Clean and disinfect the reception desk and other furnitureDaily
5.Dust, Clean, and disinfect desk, and workstations in office areasDailyConscientious of
avoiding papers
and documents.
6.Clean and disinfect meeting rooms Daily
7.Dust ledges and other flat surfaces Daily
8.Remove rubbish/ dispose of recyclables and replace bin linersDaily
9.Sweep/Vacuum entire areasDaily
10.Mop the floorDaily
11.Dust ledges, windowsills, skirtings, chairs legs, desk standsWeekly
12.Dust above picture frames, door tops, and frames Monthly
13.Remove cobwebs if any and fully clean the entrance glassMonthly

 

TOILETS AND BATHROOMS

S.NTASKSFREQUENCY REMARKS
1. Clean and disinfect door handles/knobs, toilet seats, bowls, urinals, and surroundingsDaily
2.Clean and disinfect countertops, washbasins, tab, light switches, and other frequent touchpoints Daily
3.Dust and clean door partitions, partitions on top, ledges, windowsills and behind toilets ( where accessible) Daily
4.Replace toilets consumable (toilet paper, paper towels, soap, and urinal pads)DailyClient to supply consumable
5.Dust and clean toilet roll holders, the top of the paper towel holder, and any flat surface top, spot clean walls and surroundings DailyAs required
6.Empty garbage bins and replace bin linersDaily
7.Vacuum and mop the floor Daily
8.Dust and clean air ventsMonthly
9.

“Let us create refreshingly clean workplaces so you can focus on what really matters to you”

Customer Reviews

I have no hesitation in saying Xlent cleaning have been the best cleaners I have dealt with. I have been using Xlent for over 5 years, and not only do they do a great clean, they are responsible, trustworthy and accommodating. Their extra care in choice of chemicals and thoroughness during Covid without being asked has been amazing. Truly terrific!

Mark S

We've been working with Xlent Cleaning for over a year now and are so happy with the service we're receiving. Thank you for always doing your best and going above and beyond! The communication is great, and our requests always get completed in a timely manner. Top-notch cleaning service. I strongly recommend the Xlent Cleaning to any commercial settings.

Vivian H

Amazing company - Xlent Cleaning are professionals and very capable of maintaining high standards. 100% recommend them!

John K

We value our reputation and work closely with our customers to provide them with professional and personal service. We believe in long-standing partnerships and are committed to delivering our customers’ fair pricing and outstanding value at every interaction.

SO, YOU NEVER HAVE TO GO THROUGH THE HASSLE OF HIRING SOMEONE AGAIN.

General Terms & Conditions

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Privacy Policy

Policy statement

Multix Services Pty Ltd T/A Xlent Cleaning recognises the importance of protecting the privacy and is committed to protecting the privacy of its clients, employees, suppliers, and others who interact with it.

Xlent Cleaning complies with the Australian Privacy Act, 1988 (Cth) when handling all personal information. The Xlent Cleaning privacy policy describes its approach to privacy and how it collects, stores, uses and protects personal and other information.

When you use or visit the Xlent Cleaning website, web application, mobile application, or services, or when we employ you, you may provide us with personal or commercial information, and we acknowledge the fact that all information supplied to Xlent Cleaning belongs to you, and we do our utmost to maintain the integrity and security of such information.

1. Type of personal Information we collect

Personal Information disclosed to us

Xlent Cleaning collects the personal information that you provide through any means of communication such as names, addresses, contact details, passwords and payment information. We also gather personal information that you provide when registering on our web-site, a web or mobile application, express an interest in obtaining information about Xlent Cleaning services, or request a service quote.

Personal information collected by Xlent Cleaning also depends on the nature of our relationship where only the personal or other information gathered is clearly necessary. In general terms, employees of Xlent Cleaning are usually required to provide additional information such as proof of identify, superannuation and tax details, date of birth, employment history, certain medical conditions, emergency contact details, police report etc.

Information automatically collected

When you visit or use the Xlent Cleaning web-site, web and/or mobile applications, Xlent Cleaning automatically collects certain information. This information cannot identify you, but may include device and usage information, such as IP address/es and browser, operating systems, country, location, information about how and when you access our web-site or applications and other technical information. This information is primarily needed to keep the Xlent Cleaning web-site and applications secure, and for internal analytics and reporting purposes.

Along with many other businesses, governments and others, the Xlent Cleaning web-site uses cookies and when you access our web-site, web application and/or mobile application a small file (cookie) is saved on your computer’s hard drive. Cookies are generally used to identity and track users as they navigate different pages on a web-site, and identify users returning to a web-site. The data contained in cookies is encrypted, and they do not contain information that personally identifies you.

2. How we use your personal information

Personal information that you provide to Xlent Cleaning will only be used for the purpose for which it is submitted. We will not use personal information for any other purpose without first seeking consent from the individual/s involved, unless authorised or required by law. Generally, Xlent Cleaning uses personal information to:

  1. provide the services or quotes you requested
  2. communicate and provide efficient customer support
  3. manage and improve services
  4. assist in investigating your complaints and enquiries
  5. request feedback
  6. inform you about changes and updates about the services Xlent Cleaning provides
  7. send you newsletter and invitations

Some information from employees of Xlent Cleaning is shared or accessible to our clients for internal business purposes and Xlent Cleaning clients are required to strictly follow this privacy policy when accessing such information. Apart from this, Xlent Cleaning does not share any personal information with third parties, and such information will only be used for operational reasons.

3. Security and Storage of personal information

When you provide your personal information to Xlent Cleaning, you have a right to expect that information to be treated with utmost security and confidentiality. Xlent Cleaning strives to ensure the integrity and security of the personal information it collects and holds, including paper and electronic records. We take all reasonable steps to protect personal information held in our possession against loss, unauthorised access, use, modification, disclosure or mis-use.

All Xlent Cleaning staff must comply with this privacy policy and any other internal privacy protection procedures that are in place from time to time to protect personal information. Although Xlent Cleaning has state-of-the-art privacy standards, data transmission over the internet can never be guaranteed as completely secure.

Personal Information collected electronically by Xlent Cleaning is stored on a secure server and may be kept in Australia and overseas. Xlent Cleaning will take any actions reasonably necessary to ensure that personal data is treated securely and in accordance with the Data Protection Act, 1988.

4. Photos and video clips

We shall capture photos and take video clips before, during and after the cleaning job(s). This will include just the cleaning area, but not the secret or private sections, area and information of the Client. Xlent Cleaning will use the captured/recorded materials only for official purposes – planning cleaning tasks, performing, addressing complaints, collecting testimonials, improving the services, and informing about the changes or updates.

If those captured resources are to be made public via the website, social sites or used for other purposes, the prior consent will be taken from the Client.

5. Access to personal information and correction

Individuals may request access to their personal information held by Xlent Cleaning, and if they believe it is inaccurate or incorrect, they may ask for it to be corrected. We will provide access to personal information as quickly as possible.

6. Duration – how long we keep information

Xlent Cleaning only retains personal information for as long as it is necessary for the purposes it is submitted. Unless required or permitted by law (such as tax, accounting or other legal requirements), we do not hold any personal information after partnerships or relationships end, and all personal information is securely disposed of in accordance with industry best practice.

7. Accessing links

Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

8. Log Data

We collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.

9. Cookies

Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive. We use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

10. Service Providers

We may employ third party companies and individuals to facilitate our Service, to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used. These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

11. Security

The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

12. Children’s Privacy

Our Service does not address anyone under the age of 18 (“Children”). We do not knowingly collect personally identifiable information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we discover that a child under 18 has provided us with Personal Information, we will delete such information from our servers immediately.

13. Compliance With Laws

We will disclose your Personal Information where required to do so by law or subpoena.

14. Contact Us

If you have any questions about this Privacy Policy, please contact us.

15. Changes to this policy

Xlent Cleaning may modify or update this privacy policy at any time. We will provide timely advice about significant changes to this policy. The latest version of this policy will always be available on the Xlent Cleaning web-site.


 

Health & Safety Policy

Policy Statement

Multix Services Pty Ltd T/A Xlent Cleaning is committed to providing and maintaining a safe and healthy workplace for its employees, clients, visitors and anyone else who may be affected by its business operations. We comply with the Work Health and Safety Act 2011, and provide resources to maintain a safe workplace and continuously improve health and safety.

Intent of this policy

The intent of this policy is to ensure:

  1. work health and safety (WHS) is an integral part and at the core of the way Xlent Cleaning operates;
  2. compliance with all applicable federal and state legislation;
  3. effectively implementing a best practice work health and safety system to eliminate or minimise the risks, so far as is reasonably practicable, to the health and safety of everyone involved in or may be affected by business activities; and
  4. that safe workplaces are maintained by regularly assessing health and safety risks through actions such as regular reviews, audits and implementing appropriate control measures.

Responsibilities

Responsibility for managing health and safety ultimately rests with the Xlent Cleaning Managing Director. Importantly, workplace health and safety is a shared responsibility, and every member of staff has a role in keeping themselves and their workplaces healthy and safe. Managers and supervisors are responsible within their scope of authority to implement work health and safety policies, procedures and practices.

The goal of Xlent Cleaning is to provide a safe and healthy work environment free from workplace injury and illness. This can only be achieved through the active participation, cooperation and commitment of everyone in the workplace.

Management responsibilities

  1. designing and implementing safe working systems
  2. identifing hazards, assessing risks and implementing measures to eliminate or minimise risk as far as is possible
  3. exercise due diligence to ensure the health and safety of employees, clients or anyone else affected by business activities
  4. comply with all relevant federal/ state legistlation, regulations and guidelines
  5. provide adequate initial safety training, information and supervision and ensure continuous improvement in policies, practices and procedures
  6. design, purchase, install and maintain a safe site, equipment and products
  7. allocate sufficient resources to maintain healthy and safe working environments
  8. maintain documentation for compliance and record-keeping purposes
  9. take prompt remedial action in case of injury and provide appropriate rehabilitation service

 Staff Responsibilities 

  1. adhere to all instructions, safe work practices and rules
  2. immediately report any accidents or injuries, or unsafe work conditions or equipment to management
  3. do not carry out unusual or unfamiliar tasks unless safety insutructons are given about to do so
  4. do not misuse, damage, refuse to use, or interfere with anything provided in the interest of work health and safety
  5. carry out each tasks in a manner which ensures individual health and safety and that of all other employees and visitors
  6. co-operate with all other employees to enable health and safety standards and responsibilities for everyone to be met

Client responsibilities

  1. provide adequate information about potential hazards
  2. clients should, wherever possible, be involved in conducting risk assessments and developing solutions
  3. provide secure access to cleaning room/s and allow reasonable modifications to be made ( if necessary) to ensure the safety and well-being of Xlent Cleaning staff
  4. provide prompt advice and noticication of any damage and/or breakages which have the potential for increased health and safety risks
  5. provide prompt advice about any unusual situations or circumstances that may occur in the workplace and have a bearing on healh and safety

So that this policy can be implemented quickly and effectively, Xlent Cleaning seeks the active cooperation of all its staff, clients, visitors and others who might be engaged with its business operations. This policy applies to all aspects of our operations and functions.

Changes to this policy:

This policy will be reviewed, amended, and updated from time to time with changes communicated to everyone involved.

Quality Policy

Policy Statement

Multix Services Pty Ltd T/A Xlent Cleaning is committed to deliver consistently  superior quality cleaning service which meet or exceed our customer requirements  and expectations in a proactive, professional and cost effective manner. Our quality  policy outlines our commitment to quality and describes the Xlent Cleaning  approach to quality and continuous improvement.

Intent of this policy

The intent of this policy is to ensure:

❖ we are dedicated to provide cost-effictive service and responsiveness to clients  changing needs and expectations

❖ we allocate enough resources to train staff and build a system to achieve  efficiency in our operations

❖ quality is integrated in our day-to-day business activities and our services meet  legislative requirements, and industry standards

❖ our zero complaint approach is implemented and reviewed against key  performance

Our commitments

We, as a company will:

❖ provide an adequate training to all staff and monitor their performance

❖ be proactive to remove non-value added steps in our processes where feasible

❖ strive to ensure that customer satisfaction is achieved at all times

❖ create an environment where continuous improvement is encouraged

❖ ensure that quality is non-negotiable aspect of our business model

❖ communicate with clients, seek feedback and make changes to accommodate  new requirements or expectations

Scope:

This policy apply to all employees at Xlent Clenaing. Employees are expected to effectively implement this policy into everyday business operations.

Changes to this policy

Xlent Cleaning may modify or update this quality policy. The latest version of this  policy will always be available on our w

Chemicals & Equipment

Chemicals and Equipment  Of course! You want to know what chemicals will be used on your premises for cleaning and disinfecting. Quality Products for Outstanding Results At Xlent Cleaning, we never negotiate on quality. We always use the best chemicals and products available in the market that reduce environmental impact without compromising results.

1.  Chemicals

We have chosen Agar, the industry’s best cleaning chemical manufacturer and supplier. We will provide you with the list of chemicals we use, both hospital-grade and eco-friendly options, and let you decide which one you prefer. 1.- Hospital-Grade
S. N Chemical For Use on Results   
1.      CounterFlu     Clean and disinfect all hard surfaces Leave surfaces clean, disinfected, and perfumed with a lingering citrus fragrance. kills germs and viruses such as Human Influenza Virus, Herpes Simplex Virus, and Coronaviruses, including SARS-CoV-2 (COVID-19 virus)
2.      Tango Clean and disinfect all hard surfaces leaves surfaces disinfected, clean, and perfumed with a long-lasting floral-fruit fragrance.
3.      Lollyshop Lollyshop is an anti-bacterial chemical and is ideal for use in healthcare, institutional and commercial buildings on all hard surfaces, including floors, tiles, fittings, paintwork, glass, walls, bins, and compactors. It can also be used as an air freshener LOLLYSHOP is a strong deodorizing detergent with the cleaning and germ-killing action needed to remove offensive and putrid soilage matter. After removing the source of the bad odour, the perfume of lollyshop deodorizes the surface with a pleasant lingering fragrance.
4.      Flash Dry FLASH DRY will remove smudges, oily films, fingerprints, and general soilage from glass, shiny laminates, stainless steel, chrome, and perspex surfaces and kills 99.9% of germs It is a high-performance glass and window cleaner that evaporates ultra-fast. It effectively removes grease and grime from shiny surfaces, kills 99.9% of germs, and leaves no streaks, smears, or residues.
2.- Green Cleaning Range
S. N Chemical For Use on Results   
1.      Bellevue     BELLEVUE is a fast-acting cleaner for glass, stainless steel, and chrome surfaces Hypo-allergenic * and promotes good indoor air quality. Sparkling glass and mirrors result.
2.      Fresco Bathroom clean and deodorize FRESCO will easily dissolve lime, bio-waste, urine, hard surface scale, soap, and fat scum on all washroom surfaces, yet it will not harm stainless steel, porcelain, ceramics or glass even during periods of prolonged contact
3.      Kuranda KURANDA is ideal for cleaning floors, walls, benches, tables, desks, touchpoints, sinks, baths, toilets, tiled areas and fittings. It may also be used as an air-freshener KURANDA is a fresh, pleasant-scented Commercial Grade Disinfectant with a powerful cleaning action that leaves surfaces disinfected, clean, and perfumed with a lingering floral fragrance.
4.      PH-7 PH-7 is a neutral detergent that has a multitude of applications for cleaning hard surfaces. Best for cleaning hard floors.
  • Mild detergent with great versatility
  • GECA certified to comply with the highest environmental standards
  • Perfect for alkali-sensitive floors
 
3.- Other Special-Purpose Chemical Xlent Cleaning uses high-performance, less toxic, and quality commercial cleaning products that are low in volatile organic compounds (VOCs) and irritants for special cleaning such as carpet cleaning, floor scrubbing, and polishing, stainless steel care, periodic maintenance work. Some of the chemicals we use for special purposes are listed below.  
S. N Chemical For Use on Results   
1.      Solspray   Solspry will clean hard surfaces- walls, stoves, laminex, glass, shower recesses, paintwork, venetian blinds, porcelain, stainless steel, chrome, etc. Soft surfaces – vinyl upholstery, synthetic fiber carpets, and rugs. It will remove all soils, including dirt, food spills, greasy oil films, fat, carbon and smoke deposits, bathroom build-ups, lipstick, etc.
2.      Renegade RENEGADE removes the toughest dirt, mud, oil films, grease, grime, and soot from floors, equipment, machinery, painted walls, and vehicle bodies
  • Rapidly loosens dirt and soot, allowing it to be washed away
  • Is very versatile and excels in a variety of cleaning tasks
  • Contains caustic, solvents, and surfactants for the vigorous attack of fats and oils
3.      Mop N Dry Mop’N’Dry will remove all typical soil and spillages, including foodstuffs, drinks, cooking oil, and general traffic dirt from all types of floors and other hard surfaces. Suitable for all types of floors, the perfumed detergent is concentrated to boost value and minimize packaging and transport.
4.      Steel Shine polishing stainless steel and aluminum surfaces with a deep shine. leans, polishes and protects metal surfaces
4.- Equipment & Other Tools  We use the latest energy-efficient electrical equipment and other cleaning tools. These products are designed to work efficiently and in an eco-friendly manner. We pride ourselves on using products of a high standard that deliver excellent results. Wherever possible, we use products that are Australian-made and select suppliers whose business practices are sustainable and eco-friendly. 5.- Dusting Dust is everywhere. No matter what you do, they keep coming back and messing up your workspace. Even a thin layer of dust can make your office look dull and dirty. Nobody wants to work in a dusty office, so maintaining a regular cleaning schedule brightens your workspace and increases your productivity. Dust isn’t just a pesky form of dirt; it’s also a health hazard. Besides causing seasonal allergies, dust can carry germs and viruses that can harm your health. At Xlent Cleaning, we provide a dust-free guarantee. Your desks, flat surfaces, ledges, windowsills, partition tops, chair legs, or any other surface where dust is likely to build up will be dust free. We use specially designed dusting cloths that are low-lint disposable wipes, lightly and uniformly impregnated with an optimal amount of mineral oil. These clothes trap and remove loose dirt and dust. Unlike conventional dry dusting cloths, the Chux Dusting Cloth does not build up a static charge during use, ensuring they are safe for cleaning computers and other static-sensitive components and equipment. Once used, the dust is contained on the cloth, allowing it to be easily disposed of without the risk of cross-contamination.
6.- Wiping and disinfecting We use color-coded microfibre cloths for wiping and disinfecting with chemicals.
7.- Vacuuming and Sweeping We use either Pullman or Pacvac brands for vacuuming.
  • For the smaller offices/premises
 For the smaller offices where there is open space and very little plugging and unplugging would be enough for vacuuming, we use the cost-effective options of the wired version.
  • For larger and multi-floor offices/premises
 Cordless vacuums are lightweight, versatile, and convenient. They provide better maneuverability and ergonomics. Most importantly, they provide up to 30% of timesaving. We prefer to use cordless vacuums on most of our client’s sites

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